Meet Officials and Other VolunteersVolunteering does not mean you have to be at every meet. In fact, cross-training so that multiple people knowing how to do each job makes for a stronger and happier volunteer group because the team doesn't have to rely on the same people all the time. To volunteer, email the Barracudas. Deck official positions: Judges / Timers / Scorekeepers / Starter / Referee Other volunteer positions: Announcer / Set Up & Clean Up / Child Minder / Ribbon Preparer / Runners / 50/50 Sales / Concession Stand Officials for Dual MeetsThe following jobs are deck official positions required by the ESA for all dual meets. The skill level indicator for each job refers to the competitive swimming knowledge required to perform the position. JudgesThere are two (2) stroke judges and two (2) turn/finish judges at a meet. Each team provides two (2) judges, one of each type. Start/turn judges use their eyes to observe the lanes assigned to them to determine whether turns and relay starts are legal, which requires basic knowledge of strokes. Stroke judges use their eyes and thorough knowledge of strokes to determine whether the swimmers in the lanes assigned to the stroke judge are swimming legally. They also determine finish order along with the referee. Qualifications: Judges must be familiar with USA Swimming stroke rules and regulations and ESA modifications, and be able to identify violations. Training and rule books are available forthese positions.
TimersThere are four or six timers at a meet, depending on the size of the host pool. One timer is assigned to each competition lane. Each team provides an equal number of timers, typically three (3) from each team. Each timer uses a stopwatch to time the swimmer or swimmers (in relays) in the lane assigned to him or her. Timers record information about each race on a sheet, which is taken to the scoring table by the runner. Timers do not determine the finish order.
ScorekeepersThere are two (2) scorekeepers at a meet, one (1) from each team. Scorekeepers tabulate the results of each race, track each event, and keep a running total of the score. Qualifications: Scorekeepers must be familiar with the ESA scoring rules and process. Training is available for this job.
Starter (home meets)There is one (1) starter at a meet. The starter works closely with the referee, prompting swimmers to mount the block and take their mark, then firing the pistol to start each race. The starter position is staffed by the home team.
Referee (home meets)There is one (1) referee at a meet. The referee position is staffed by the home team. The referee is responsible for resolving disputes and has final interpretation of the rules. He or she has final say over all judges. Qualifications: The referee must be familiar with all USA Swimming and ESA rules governing the meet. This is a position for a volunteer with several years' competitive swim experience, including judging experience. Mentoring and rule books are available to anyone who is interested in learning this position.
Other Meet VolunteersAnnouncer (home meets)The announcer opens the meet, welcomes guests, leads the playing or singing of the national anthem, announces each event and the swimmers competing in it, and makes special announcements as needed throughout the meet (e.g., announcing the 50/50 winner). The home team provides the announcer. Qualifications: The announcer should be comfortable speaking in public and must learn to read a line-up sheet. Set Up & Clean Up Crews (home meets)Set up crew (4 people) needs to arrive at the BSC by 5 pm to set up for the meet. Tasks include setting out chairs, moving picnic tables, setting up tents, getting tables and other items from the BCA building, and helping the concession crew unload food and supplies. Clean-up crew (4 people) help clean up and put things away after the meet is over at around 8:30 pm. Tasks include putting chairs away, moving picnic tables back to their regular locations, taking down and putting away tents, putting tables back in the BCA building, and helping the concession crew load up unused food and supplies. Child MinderThe child minder helps the coaches manage the younger (8 and under) children on the team, making sure they get to the right end of the pool in time for each event. This position enables the coaches to focus on the team members who are swimming. This position is needed at home and away meets. Qualifications: Familiarity with the team, must learn to read a line-up sheet. Ribbon Preparer (home meets)The person preparing ribbons completes place and participant ribbons for all competitors in each race. He or she works along side the scorekeepers, who provide place details for each race. The ribbon preparer makes sure each team's coach receives the ribbons for his or her team at the end of the meet. The home team provides the ribbon preparer. Runners (home meets)Runners take the timers' slips to the scoring table after each race. This is a good job for a non-swimming brother or sister. The home team provides the runners. Concessions (home meets)Concession stand attendants prepare and sell food to at home meets. Preparation includes grilling hot dogs and hamburgers and preparing nachos. Concession volunteers assist with set-up, display, and take-down of the concession area. The Barracudas need 6 to 8 concession volunteers at each home meet, working in shifts from approximately 5 pm-6:45 pm, and 6:45 pm to 8:30 pm. Three or four volunteers work in the concession area at one time. 50/50 Sales (home meets)This person sells 50/50 raffle tickets at the meet, making several rounds of the spectators. The position is staffed by the home team, and the home team and the winning ticket holder split the proceeds. Equipment includes tickets, a basket, and an apron. The winning ticket is drawn and announced around event 25. Volunteer SummaryHome Meet Volunteers
TOTAL: 18 volunteers (minimum) Away Meet Volunteers
TOTAL: 7 volunteers |
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Detailed Volunteer Job Descriptions |